PUBLICATION SCHEME
Version 2, July 2005
1. Introduction
This is the Publication Scheme for the Local Government Boundary Commission for Wales, drawn up under Section 19 of the Freedom of Information Act 2000.
The Local Government
Boundary Commission for Wales
The Local Government Boundary Commission for Wales was established in June 1974 under the terms of Section 53
of the Local Government Act 1972 (the 1972 Act). The statutory functions of the
Commission are specified in Sections 54 to 78 of the 1972 Act as amended by the
Local Government (Wales) Act 1994 (the 1994 Act). Schedule 8 to the 1972 Act
makes provision for the Commission’s constitution and proceedings.
The purpose of
the Commission is:
To review local government areas and electoral arrangements in Wales,
with a view to considering whether or not to make proposals to the National
Assembly for Wales for effecting changes which appear to the Commission to be
desirable in the interests of effective and convenient local government.
Members
There
are three Commission Members one of whom is appointed as Chair. Appointments to
the Commission are made by the National Assembly for Wales. The legislation
requires the Commission to have at least one Welsh speaker.
Further information
Further
information about our Publication Scheme and Freedom of Information policy is
available from the Commission at the address below.
Further
information about Freedom of Information and Publication Schemes generally is
available from the Information Commissioner’s Office. Details are shown in the Contact
Points section at the end of the Scheme.
Responsibilities
Mr
Edward Lewis, Secretary to the Commission, is responsible for the scheme on
behalf of the Commission.
Mr
Steve Halsall is responsible for maintaining the scheme on a day to day basis.
Mr
Lewis and Mr Halsall can be contacted at the address below.
The purpose and structure of the Publication Scheme
The purpose of this Publication Scheme is to set out:
- The information we undertake to publish as a matter of course.
- How this information will be published.
- Whether the information is available free of charge or on payment.
The classes of information that the Local Government Boundary Commission for Wales
commit to publishing are shown under headings listed in alphabetical order and
are followed by a brief description of the information.
Exempt information
In all cases, publications exclude any information which is protected under the
exemptions set out in the Commission’s Code of Practice on Public Access to
Information. Where individual classes are subject to exemptions the main reasons are those of personal
information under the Data Protection Act 1998 and the protection of commercial
interests.
Additional copies and formats
Copies of this Scheme are also available in large print. The Scheme
will also be published in Braille and/or audio-tape formats if required. The Scheme is published in English and Welsh and the Commission will
consider requests for the scheme to be produced in other languages. Copies of
the Scheme are available without charge from the Commission (address below).
2. Obtaining and locating publications
The information in the classes we commit to publishing under this Scheme is
available in several formats. All documents are available in hard copy and the
majority are published electronically (as HTML web pages, and/or Adobe Acrobat
PDF files and/or Word documents). Where information is not published
electronically this is clearly stated under the relevant class.
Requests for copies of Local Government Boundary Commission for Wales publications should
be directed to our Publications Centre as shown below. If you do not have full details of what you require, you should contact
the Commission.
Contact details for the Commission are as follows:
Local Government Boundary Commission for Wales, Caradog House, 1-6 St Andrews Place Cardiff CF10 3BE Telephone: 029 20395031 Fax: 029 20395250 E-mail: lgbc.wales@wales.gsi.gov.ukFor those with access to the Internet
The most recent electronic documents can be accessed directly from the web-site of
the Local Government Boundary Commission for Wales. The address is:www.lgbc-wales.gov.uk
To read PDF documents, you will need Adobe Acrobat Reader; this is freely available
from the Adobe website: www.adobe.com/products/acrobat/readstep.html
Hard-copy publications and less recent electronic documents can be identified by means of
the Publications Catalogue and obtained by placing an order with the Commission
at the address above.
3. Copyright
All Commission publications are subject to Crown Copyright. Material may be
reproduced for personal or in-house use without formal permission or charge.
Reproduction for sale or other commercial purposes is not permitted. For other
use or if in doubt, further information and guidance notes on publishing and
copyright is available from
The outline maps published by the Commission are produced under licence from Ordnance Survey data and are also subject to Crown Copyright. Further details on the licensing arrangements can be obtained from
Copyright Office Ordnance Survey Romsey Road SOUTHAMPTON SO16 4GU Telephone: 023 8079 2929 e-mail: centgov@ordsvy.gov.uk4. Charging policy
Under the Commission’s Code of Practice on Public Access to Information we have a
policy of no fee, or minimum fee, for the provision of information. Single
copies of publications which are published directly by the Local Government
Boundary Commission for Wales are therefore available free of charge. The
Commission may wish to recover copying, postage and packaging costs where
requests are made for multiple copies or for a number of publications.
5. Classes of information we commit to publish
Highlighted items have not been published previously.
Codes of Practice
We undertake to publish the following Codes of Practice:
- Code of Practice on Public Access to Information.
- Code of Practice on Complaints.
- Code of best Practice for Commissioners.
- Welsh Language Scheme.
- Management Statement and Financial Memorandum.
Commissioners
We undertake to publish a register of
Commissioners’ interests
Guidance
We undertake to publish guidance as occasion demands.
Minutes
We undertake to publish minutes of Commission meetings.
We do not undertake to publish minutes of meetings which pre-date the decision to
publish (5 June 2000).
We undertake to publish minutes of Commission Audit Committee meetings.
We do not undertake to publish minutes of meetings which pre-date the decision to publish (21 June 2005).
Press Releases and News
We undertake to publish press releases as occasion demands.
We undertake to update the News section of the web site as occasion demands.
Publication Catalogue
We undertake to publish a list of information published by the Local Government
Boundary Commission for Wales in the form of a publications catalogue. This
catalogue will be updated and published as occasion demands.
Reports
We undertake to publish the following Reports:
- Annual Report and Accounts
- Draft and Final Reports of the Commission's Reviews as occasion demands.
Requests for Information
We intend to publish our procedures for dealing with requests for information,
under the Commission’s Code of Practice on Public Access to Information, and
the assistance and advice we can give in formulating requests.
We intend to consider the information released in response to requests for information, under the Commission’s Code of Practice on Public Access to Information, with a view to it being made publicly available.
6. Contact points
Publications
Requests for copies of Local Government Boundary Commission for Wales’s publications should be directed to:
Local Government Boundary Commission for Wales, Caradog House, 1-6 St Andrews Place Cardiff CF10 3BE Telephone: 029 2039503 Fax: 029 20395250 E-Mail: lgbc.wales@wales.gsi.gov.ukFeedback, questions and further information
Publication Scheme
We want our Publication Scheme to meet your needs. We welcome suggestions for
additional classes of information which might be included in future – also
suggestions about how the published information might be made more accessible to
you.
Any questions, comments or complaints about this Scheme should be sent to:
Mr Edward Lewis Secretary Local Government Boundary Commission for Wales, Caradog House, 1-6 St Andrews Place Cardiff CF10 3BE Telephone: 029 20395031 Fax: 029 20395250 E-mail: lgbc.wales@wales.gsi.gov.ukRequests for Information
Information held by the Commission that is not published can be requested. Requests for
information will be dealt with in accordance with the Commission’s Code of
Practice on Public Access to Information (2002).
Requests should be sent to the address above.
Complaints about the Commission
In accordance
with the Commission’s Code of Practice on Complaints, complaints should be
made, in the first instance, to the Secretary of the Commission at the address
above.
The Information Commissioner
Further information on Freedom of Information, Data Protection and Environmental Information Regulations can be obtained from:
The Information Commissioner Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF Telephone: 01625 545 745 Fax: 01625 524 510 E-mail: mail@ico.gsi.gov.uk| www.informationcommissioner.gov.uk6/9/05